RapidFacto
AVLPOGRN

Purchase & procurement

Suppliers, RFQs, purchase orders, goods receiving (GRN), incoming QC, and purchase analytics.

View pricing
app.rapidfacto.com / purchase / PO-2025-184

Purchase Order · MedSupply Co.

SS wire 316L · Packing film PET · AVL approved

QC passed

Procurement pipeline

  • RFQ sent

    3 suppliers · SS wire 316L

    Done

  • PO approved

    PO-2025-184 · MedSupply Co.

    Done

  • GRN received

    GRN-0089 · 500 kg received

    Done

  • Incoming inspection

    Material testing · COA verified

    Done

  • Released to inventory

    Lot SS-042 · shelf A-12

    Done
Inventory updated+500 kg · Lot SS-042

Buying medical-grade materials without traceability is an audit finding waiting to happen. RapidFacto ties suppliers, purchase orders, goods receiving, and incoming inspection into the same system your production and QC teams use for batch release.

Procurement your auditors can follow

  • Only buy from approved suppliers for production-critical material
  • Link every PO line to GRN, inspection, and batch consumption
  • Purchase order and inspection PDFs generated automatically
app.rapidfacto.com / purchase / PO-2025-184

Purchase Order · MedSupply Co.

SS wire 316L · Packing film PET · AVL approved

QC passed

Procurement pipeline

  • RFQ sent

    3 suppliers · SS wire 316L

    Done

  • PO approved

    PO-2025-184 · MedSupply Co.

    Done

  • GRN received

    GRN-0089 · 500 kg received

    Done

  • Incoming inspection

    Material testing · COA verified

    Done

  • Released to inventory

    Lot SS-042 · shelf A-12

    Done
Inventory updated+500 kg · Lot SS-042

Capabilities

What your team uses in RapidFacto — illustrated from the live product.

app.rapidfacto.com / list-suppliers

Suppliers

AVL
MedSupply Co.Approved
PolymerTech LtdApproved
SteelWorks IncReview
AVL

Suppliers & approved vendors

Maintain qualified suppliers with materials supplied, contacts, and approval history.

  • Supplier master with approval status
  • Link suppliers to raw and packing materials
  • Re-evaluation and audit history on file
  • Only approved vendors on production POs
app.rapidfacto.com / all-rfq

RFQ-2025-042

3 responses
MedSupply Co.₹ 4.2L
PolymerTech₹ 4.5L
Sourcing

Request for quotation

Send RFQs to multiple suppliers and compare responses before placing orders.

  • RFQ creation with material lines and quantities
  • Track supplier responses in one place
  • Convert winning quotes to purchase orders
app.rapidfacto.com / purchase-order / PO-2025-184

Purchase Order

Approved

SS wire 316L · 500 kg

₹ 4,20,000 · MedSupply Co.

✓ PO approval complete

PO

Purchase orders

Create, edit, approve, and track POs — every line tied forward to GRN and inspection.

  • PO lines with pricing, tax, and discount
  • PO approval workflows and e-signatures
  • Print PO PDFs for suppliers
  • Status tracking from draft to fulfilled
app.rapidfacto.com / view-grn / GRN-0089

Goods Receiving

Lot assigned

Received

500 kg

Lot

SS-042

PO

PO-184

Shelf

A-12

Receiving

Goods receiving (GRN)

Receive materials against POs with lot numbers, shelf life, and attachments.

  • GRN creation from purchase orders
  • Lot assignment and quantity reconciliation
  • GRN confirmation and approval chains
  • Audit trail on every GRN change
app.rapidfacto.com / purchase / PO-2025-184

Purchase Order · MedSupply Co.

SS wire 316L · Packing film PET · AVL approved

QC passed

Procurement pipeline

  • RFQ sent

    3 suppliers · SS wire 316L

    Done

  • PO approved

    PO-2025-184 · MedSupply Co.

    Done

  • GRN received

    GRN-0089 · 500 kg received

    Done

  • Incoming inspection

    Material testing · COA verified

    Done

  • Released to inventory

    Lot SS-042 · shelf A-12

    Done
Inventory updated+500 kg · Lot SS-042
QC gate

Incoming inspection & testing

Inspection and material testing built into GRN — nothing released to stores until QC clears.

  • Open inspection and testing forms from GRN view
  • Separate approval paths for inspection vs testing
  • GRN inspection and testing PDF reports
  • Reject or hold until QA approves
app.rapidfacto.com / rejected-materials

Rejected

1 open
Disposition: Return to supplier · NCR linked
Disposition

Rejected materials

Central register for material rejected at incoming QC with disposition tracking.

  • Rejected lot list from failed inspections
  • Return-to-supplier or destroy documentation
  • Linked PO and supplier for NCR follow-up

Analytics & payments

app.rapidfacto.com / purchase-analytics

Purchase Analytics

90 days
Insights

Purchase analytics

Spend, lead times, supplier performance, and PO trends for procurement review.

  • Date-range dashboards for purchase KPIs
  • Supplier and material spend breakdown
  • Charts for management and audit prep
app.rapidfacto.com / outgoing-payments

Outgoing Payments

₹ 12.4L pending
PO-2025-184Pending
PO-2025-180Paid
Finance

Outgoing payments

Track payments against purchase orders and suppliers.

  • Outgoing payment records linked to procurement
  • Payment status alongside PO fulfillment

Explore other modules

ManufacturingQuality controlPurchaseStores & inventoryQMSApprovalsReports & compliance

Stores & inventory

Lot-level inventory, stock adjustments, expiry tracking, and batch traceability for medical device manufacturers.

Quality control

Incoming material inspection, in-process QC, finished good testing, and COA management for medical device manufacturers.

Approvals

Role-based multi-stage approval workflows with 21 CFR Part 11 e-signatures for medical device manufacturers.

See purchase-to-GRN flow live

Book a 30-minute demo. We'll walk through purchase workflows mapped to how your team works today.